2 1.6 Permanent supply agreements to consolidate volumes and standardization requirements to reduce the time required to acquire standard goods or services; Reduce the overall administrative costs associated with purchasing low-cost and often needed goods and services; to maintain competitive and cheap spending. With regard to product allocation, standing offers the possibility of entering into price agreements within the tendering process which, by consolidating demand, involve a reduction in costs for the goods often needed. This is also called achieving economies of scale. With regard to the allocation of services, permanent offers may be made available as part of the tendering or request for proposal (RFP) procedure for price agreements for often necessary services. Contractual Methods Fund Commitment Permanent offers do not contain legal obligations to enter into contracts for any or one of the goods or services, they are not considered contracts. Therefore, no budget commitment is required. When individual releases are made in the form of orders or service contracts, funds must be committed and declared. Implementation of framework agreements The definition of framework agreements should result from a clearly defined need. When such agreements are requested by program managers, there should be prior discussions on the extent of the requirement and mutual understanding between the department or departments for the use of the agreement. Standing Offer Agreements can be either Common Use or Limited 2 General Information 3 1.6 Standing Offer Agreements. Use Common Standing Offers is used when it turns out that multiple departments constantly need the same goods. Use Common Standing Offers can be used by any department and individual contracts are entered into directly with the supplier. Limited stand offers are initiated by a department and each limited standard offer is unique for a particular department.
Limited standing offers can only be used by the department indicated in the offer, unless the initiating department has given its permission. A competition procedure should be used in accordance with FAM 3305, unless only one source is authorised by the FAM Directive. You should include an estimate of the amount of work or goods in the offer or RFP documents. Expected volumes are likely to result in more favourable prices. In some circumstances, it may be inetractive to have a permanent offer for certain requirements with a single contractor. Non-exclusive SOAs occur when the available workload exceeds the capacity of a single contractor to perform the work or when goods/services are immediately needed and may not always be available by a contractor. When competing for non-exclusive SOAs, the tender/RP document should make it clear that the resulting permanent offer agreement will not be exclusive to internal services, in accordance with the conditions set out in the standard tender and RFP documents (see below). In such cases, every effort should be made to enter into a contract first with the contractor who offers the lowest price or, in the case of a PSR, the highest representative. Labor/Goods Order Some of the methods that can be used to award contracts against permanent offer agreements are guidelines 5 1.6 September, which are offered first to the reactive responsible bidder with the lowest price. In the event that the contractor with the lowest price is unable to deliver the work within a specified time frame by the contracting authority and/or the conditions of the SOA, the contracting authority may propose to the contractor with the nearest non-exclusive SOA and so on, or acquire the plant by other means which it deems appropriate. The contractor is paid only for goods and/or services expressly requested by GNWT and received to complete satisfaction.
STANDING OFFER AGREEMENT – NON-EXCLUSIVE RFP Non-Exclusive Standing Offer Agreements are price agreements with specific trading conditions that